Privacy Policy

**Last Updated: November 2025

HIPAA Compliance Notice: MTAA operates in accordance with the Health Insurance Portability and Accountability Act (HIPAA) to the extent applicable. Although MTAA does not request or require protected health information (PHI), any information shared with MTAA that could qualify as PHI is handled in a HIPAA-compliant manner.**

The Medicaid Transportation Access Alliance ("MTAA," "we," "our," or "us") is committed to protecting the privacy and security of the individuals, organizations, and partners who interact with our coalition. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, participate in MTAA programs, engage with our coalition, or communicate with us.

By engaging with MTAA, you consent to the practices described in this Privacy Policy.

1. Information We Collect

MTAA collects only the minimum information necessary to support event coordination and optional communications.

1.1 Information You Provide Directly

We may collect personal information when you:

Register for MTAA events, webinars, or meetings
Request to receive future invitations or updates
Contact us directly

We only collect the following information:

Email address
Name (100% optional)
Organization or Affiliation (100% optional)

MTAA does not request, require, or intentionally collect Protected Health Information (PHI). If PHI is inadvertently shared with us, we treat it in accordance with HIPAA requirements.

1.2 Information Collected Automatically

Our website may automatically collect non‑identifiable technical information such as:

IP address
Browser type and device information
Pages visited and referring pages
Date and time of visits

1.3 Cookies and Tracking Technologies

We may use minimal analytics tools to understand general website usage. You can adjust your browser settings to block cookies, although some functionality may be affected.

2. How We Use Information

We use the information we collect solely for the following purposes:

Registering individuals for MTAA events
Sending event confirmations, reminders, and related updates
Providing optional future invitations or coalition updates (only if you opt in)
Responding to inquiries sent to MTAA

MTAA does not use collected information for any unrelated purposes.

We do not use personal information for targeted advertising or commercial marketing.

3. When We Share Information

We do not sell, rent, or share personal information for commercial purposes.

We may share limited information only under these circumstances:

With third‑party service providers (e.g., event registration platforms, email systems) solely to perform services on our behalf
With coalition partners only when necessary to coordinate specific events or initiatives, and only with consent when required
When required to comply with Colorado law, federal law, or legal processes
To maintain the security, integrity, or lawful functioning of MTAA systems

All service providers with access to limited personal information are expected to maintain HIPAA‑aligned security standards.

Any partners or service providers are expected to maintain reasonable privacy and security standards.

4. Data Security

We use reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, alteration, disclosure, or destruction.

However, no data transmission or storage system is completely secure, and we cannot guarantee absolute security.

5. Your Choices

Depending on your location and applicable laws, you may have the right to:

Opt out of communications
Request access to personal information we hold about you
Request corrections or updates to your information
Request deletion of your information

To exercise any of these rights, you may contact us at the email provided below.

6. Third-Party Links

Our website or materials may contain links to third-party websites or resources. MTAA is not responsible for the privacy practices or content of these third parties. We encourage you to review their privacy policies.

7. Children's Privacy

MTAA does not knowingly collect personal information from children under 13. If we learn that such information has been collected, we will take steps to delete it promptly.

8. Changes to This Privacy Policy

We may update this Privacy Policy to reflect operational, legal, or regulatory changes. Updates will be posted with a revised "Last Updated" date.

9. Contact Us

For questions or concerns about this Privacy Policy or MTAA’s data practices, please contact us:

Medicaid Transportation Access Alliance (MTAA)
Email: Info@coMTAA.org